Ground Control Bookkeeping

5 Numbers Every Business Owner
Should Check Every Month

A quick monthly check-in that takes 15 minutes and keeps you in control.
  1. #1
    Cash in the Bank
    Not the same as profit. This is what you actually have available right now.
    Find it: QBO Dashboard > Bank Accounts
    Is this enough to cover the next 30 days of expenses?
  2. #2
    Accounts Receivable Over 30 Days
    Money people owe you that's late.
    Find it: QBO > Reports > Accounts Receivable Aging Summary
    Anyone over 30 days needs a follow-up. Over 90 days? That money might not be coming.
  3. #3
    Net Profit This Month vs. Last Month
    Not revenue - profit. What you actually kept.
    Find it: QBO > Reports > Profit & Loss > Compare to previous period
    Is the trend going up or down? That's your early warning system.
  4. #4
    Biggest Expense Category
    Where's the money going?
    Find it: QBO > Reports > Profit & Loss, sort by amount
    Any category that's grown more than 20% from last month without a clear reason.
  5. #5
    Owner's Draw vs. Net Profit
    Are you paying yourself too much, too little, or just right?
    Find it: QBO > Reports > Balance Sheet > Equity section > Owner's Draw
    If your draws are higher than your profit, you're slowly draining the business.